How "Kürschnergate" in the German Bundestag could have been avoided

…or how to automatically select the blind copy option for large recipient lists.

Distribution list

Here, the user sends an email to a distribution list containing internal and external recipients.

Recipient’s address

And this is how it arrives at the recipient’s address in the internet

BlindCopy

This can easily cause the recipient to click “reply all” and thus cause a flood of emails.

However, had the sender used the “BlindCopy” option from the beginning,

Distribution list

The recipient would not have been able to see and select the distribution list.

Using iQ.Suite

Using iQ.Suite (for Domino), it is possible to use the BlindCopy option as the default setting for all address data in large distribution lists, even if the sender is entered into the “SendTo“ list by accident.

message arrives

Thus, the recipient only sees his/her address when the message arrives.

Step by Step
iQ.Suite formula rule

Create an iQ.Suite formula rule that controls whether the number of recipients (_Recipients) exceeds a threshold level (_Limit).

In other words:

_Limit := 1;

_Recipients:= @Elements (Recipients);

_Recipients > _Limit;

Comment: Please pay attention to the counter issue described in the July 2011 edition of Tips and Tricks, which also applies here.

Action Mail Job

Now all you need is an Action Mail Job.

In other words:

@SetField("BlindCopyTo";SendTo:CopyTo:BlindCopyTo);

@SetField("INetBlindCopyTo";INetSendTo:INetCopyTo:INetBlindCopyTo);

@SetField("CopyTo";"");

@SetField("INetCopyTo";"");

@SetField("SendTo";From );

@SetField("INetSendTo";INetFrom);

@Success


With the job that is carried out when the rule described above takes effect, all address fields are combined in “BlindCopyTo“ (or INetBlindCopyTo ).

A sender is added to the SendTo field, since many firewalls and spam filters struggle with empty SendTo fields.

The content of the CopyTo field is deleted.

Conclusion

These two documents help you avoid that emails with large distribution lists are accidentally returned to you as mass email.

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