Exclude user groups from a job check
iQ.Suite Tips & Tricks for IBM Domino
It is often preferable not to have specific groups, OUs, domains or
also individual users checked by certain jobs. A common example is the
use of whitelists. More important than the detection and subsequent
blocking of spam mails is the prevention of so-called false positives:
Emails that are erroneously identified as spam and therefore discarded.
With the help of the iQ.Suite rules, you can quickly and easily exclude known ("good") senders from being checked by your anti-spam job.
The following procedure is suitable for every type of exception rule, regardless of the type or task of the job.
Our task is to configure a job (in the present example an anti-spam job) so that only emails from the Internet are processed, with the exception of known, well-disposed sender domains. The condition that only emails from the Internet are checked has already been implemented. Now we have to define the exception groups.
First, specify whether you wish to define the sender or the recipient as the exception. In our example, we wish to determine whether the sender corresponds to our requirements (the "good" senders). This condition is checked by means of a mail address rule, which will later be defined as a processing criterion in the job.
Tip: combine sender and recipient conditions in one rule only in exceptional cases!
1. Global mail rules
For all other settings, you can keep the default settings for the rule.
Example 1: two external SMTP sender domains
Example 2: a Domino domain
Example 3: a group from the Domino address book
Example 4: a certifier
Example 5: an individual from the Domino address book
Example 6: an individual in the Internet
Example 7: a combination
- In the second step, open the job for which you wish to define exceptions in editing mode. The job originally has the following appearance:
- Under the "Basics" tab, click the "Select" icon under "Editing of rules" (only visible in editing mode). Select the rule you just created. Click the right arrow button under "negatives".
- The result is as follows:
- Click "OK".
Save the changes.
The processing criteria for this job can be summarized as follows:
Within 30 seconds the MailGrabber will restart and the job will no longer process/check emails that fulfill the requirements defined in the rule.
Of course, you can use several rules - also in combination as positive/negative. In this case, make sure that you have selected "All false" so that the job will not run if only one condition listed under the negative rules applies.
Why you have to select this option to achieve the above results, what potential is hidden within the iQ.Suite rules and how you can establish an email policy for your company, can be learned in our trainings.