Legally secure email archiving
When it comes to safeguarding electronic communication, various aspects must be considered, from statutory regulations (such as the commercial code or tax code) to operational requirements. Only a centralized process that combines all processes required for archiving can ensure the necessary comprehensiveness and legal security.
Whether the issues concern commercial law or tax law, three essential factors affect the introduction of an archiving solution:
- What must be archived?
- How must it be archived?
- How long must it be stored?
Predominant issues include immutability, accessibility and storage periods, where obligatory periods of 10 years or more are not uncommon. In addition, content that requires archiving must be separated from undesirable data such as private correspondence or spam. In order to ensure that archived data may be easily located, efficient email retrieval also plays a vital role. Auditors pay particularly close attention to this element.
iQ.Suite meets all of these requirements for a modern, efficient archiving solution. A flexible system of rules enables all incoming and outgoing email communication to be archived. And there's more: it will also relieve strain on your mailboxes. Full mailboxes are a thing of the past. Through the combination of these mechanisms, iQ.Suite ensures legal security and productivity when it comes to safeguarding your valuable communication.
"In no time at all, we were able to define the archiving process and integrate it into our existing processes."Marcus Kremers, IT System Administrator Overlack AG
"Server-based archiving ensures that original copies of all business-related emails are securely stored."Martin Hermann, Manager, IT and IT Security, AdVertum Group