Article ID: 120816232

iQ.Suite PDFCrypt – PDF-based Email Encryption

Tags:  IBM Domino  Microsoft Exchange  Microsoft SMTP  PDFCrypt

Problem

How does email encryption with iQ.Suite PDFCrypt work?

Solution

iQ.Suite PDFCrypt converts emails and attachments into a password protected PDF.

A new email is generated and the PDF, including files, is attached. Subsequently, the encrypted email is sent to the recipient. The PDFCrypt mail’s appearance and the appearance of the PDF header can be selected by using various templates (text and, if needed, graphics).

Types of passwords:

  • Pre-defined password required for all emails
  • Single use password: Random password generated by Password Manager
  • Defined command entered in the subject heading of email by recipient

When using the Password Manager, all passwords are stored in a databank. It is also possible to define if a password should be generated per email or per user.
Password complexity and period of validity may also be specified .

Password may be sent to the recipient in the PDFCrypt-Mail or by message in a separate email. In the second case, the password can be revealed directly in the email or requested at any time via a password request link – a so called “mailto” link. The request is automatically inspected and the password is only issued if the sender’s email address corresponds to the password.

The password can also be delivered to the recipient or a dispatcher by message.

Notice:

If the request per link in freemail providers does not function, the Global Parameter Toolkit_UserRequestUseSubjectcan be used instead (See more: iQ.Suite Documentation)

Last updated: 12 August 2016


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