Article ID: 260718270

Email encryption meets GDPR: No problem with iQ.Suite PDFCrypt

Tags:  Microsoft Exchange  Microsoft SMTP  PDFCrypt  WebClient

Problem

The question of email encryption has recently gained much more importance in the context of the new General Data Protection Regulation (GDPR), because the transmission of information via secure channels such as PGP or S/MIME has become a major issue for all IT departments.

iQ.Suite PDFCrypt enables secure transmission of emails in the form of PDF-files, protected by a password. However, until now, the password was sent (to the recipient) via an email (plain text or image).

Solution
iQ.Suite sms gateway: email address

With iQ.Suite PDFCrypt we now have the option of sending the password for the encrypted PDF file to the recipient via an SMS gateway. This (the SMS gateway) must be provided by the customer in advance.

The following steps are required within iQ.Suite:

Since the SMS is not sent directly from iQ.Suite, but via an SMS gateway, you have to make certain settings in the SMS Gateway tab:

iQ.Suite > Basic Configuration > iQ.Suite Servers > Properties > SMS Gateway

Email address: Enter the email address via which you can reach the preferred SMS gateway. Example: [VAR]SMSRecipient[/VAR]@gateway.de

iQ.Suite: Send SMS and notification

The password for the encrypted PDF file can be sent to the recipient (of the PDF file) by email and/or SMS. Therefore, select “Send Notification to All Recipients” under "Actions on success" within the iQ.Suite PDFCrypt Jobs.

The following dialog box will appear:

Set / Update Password

The mobile phone numbers of the communication partners must be filled in via the iQ.Suite WebClient:

Note

The function of sending the password for the iQ.Suite PDFCrypt PDF files via SMS Gateway will be available in the iQ.Suite 17 version for Microsoft Exchange/SMTP!

Last updated: 30 July 2018


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