On the handling of widgets LiveText in IBM Notes
Widgets and LiveText are functions that have been available in the Notes Client since iQ.Suite version 8.
Widgets are components that can come from various sources. Alongside traditional Notes components, such as a display, a documents/mask, or XPage, it can also consist of a website, a Google gadget, feed, or Eclipse plugin.
In most cases, a widget is visible in the user interface and facilitates the display and/or entry of information. A widget can be displayed as its own tab, a window in the side bar, or a type of pop-up and can thus have varying degrees of availability.
LiveText recognizes particular text patterns, to which it links actions. These text patterns can be configured and supplemented individually. Standard Notes recognizes addresses, names and phone numbers. Additional text patterns may include contract numbers, file numbers, or ticket numbers with a clearly defined structure. Once Notes recognizes a text pattern, this text is underlined with blue dotted lines. With one click on the recognized text, a linked action can be called up and the recognized text can be transferred at the same time.
The combination of widgets and LiveText is a great way to facilitate the simple integration of different systems and to display information in the respective context.
In the following pages, we will demonstrate several examples. For the first example, we will provide step-by-step instructions.
- Address -> Opening Google Maps with a focus on the address
- Person -> Opening the person’s Xing profile
- Phone number -> Dialing the phone number via Skype or integrated CTI
- Person -> Display of correspondence with this person in the CRM
- Contract number -> Display of the contract in contract management
- Invoice number -> Display of invoice
- HelpDesk ticket number -> Display of the ticket in the workflow ticket system
- HighlightedText -> Translation into another language
- Highlighted text -> Display of synonyms in a thesaurus
Example of linking addresses with Google Maps
One usage example is a map service, such as Google Maps to which an address is linked via LiveText. This makes possible that after clicking on an address, for example in an email signature, the corresponding address is displayed on a map.
In order to conduct this configuration, please take the following steps:
Click on the puzzle piece in the toolbar to open a widget configuration assistant.
Alternatively, you can go to widgets via “Tools/Widgets/First steps with widgets…”
Select a source you wish to use as a widget. – in this example a "Website" - and click continue.
Enter "maps.google.de" for the URL and the click continue.
In order to transfer information to this website, select "HTTP POST" and confirm the dialogue by clicking continue.
Afterwards, the corresponding website and the forms / possible entries are displayed. The selection of the appropriate form is supported when the corresponding possible entries are highlighted with green. For this example, select "Search map form" and click continue.
To link the new widget to an action using LiveText, select "link as action" and confirm with continue. In most cases, the correct field – in this example "q" (Query) – of the form is pre-selected.
In the final step, select how the widget is to be displayed. For this example, a "registry" is appropriate, through which the map is displayed its full size in a new registry. In addition, the corresponding content type, in this example, an address, is selected in this dialogue box and connected to the field "q" in the form.
Now, if you open an email which, for example, contains an address, the address should be underlined with dotted blue lines after a short delay. If this is not the case, please continue reading the section entitled “activating LiveText.”
In this example, when the address is clicked, the configured map application is now opened. The address has already been transferred and focused on the map.
Tip 1: Share your widgets with colleagues
Simply share your widgets with colleagues. For this, right-click the widget of your choice under “own widgets” in the side bar and select “email to…” The recipient of your email can simply drag & drop the email into their “own widgets” and thus does not have to configure the widget themselves.
Tip 2: Mobile websites for the sidebar
Websites designed for mobile devices are perfectly suited to be displayed in the sidebar. For example, you may use http://m.xing.com as a widget and link it to name.